Meeting Minutes 10th June 2024
ASSOCIAZIONE dei GENITORI degli Alunni della SCUOLA EUROPEA VARESE
– CONSIGLIO DIRETTIVO –
Invitati: Board AGSEV
Partecipanti: João Barroso EN S / President, Denise Sofia EN P, Petra Schaaff DE S / Vice-President, Anne Jolivet FR S, Pascal Blondel FR P / Secretary General, Erika Soriani NL S, Lorenzo van Wijk NL P, Daria Konitz SWALS, Pavla Chyska SWALS, Eva Merglova SWALS, Alison Micklem Libero, Guido Ferrari Libero, Monica Grandinetti Libero / Treasurer, Anna Cipriani Libero, Cristina Martínez SWALS
Assenti: Lilly Wunsch DE P, Petya Varbanova SWALS, Roberta Rossi IT S, Fabrizia Scabini IT P,
Benedikt Hermann Libero (resigned)
VERBALE CONSIGLIO DIRETTIVO
Monday, 10thJune 2024
dalle ore 18:30 alle 21:00 (at the ESVA villa, 1st floor meeting room)
0 Approval of the MoMs of last Board of 06/05
Approved, can be published on the website by P.Chyska
Sec.Gen.
and All
1 Accounting, Fiscal & Statutory matters
a) financial report: status;
Final report still not available; M.Grandinetti proposed to take it over from B.Hermann, who
informed about his resignation from the AGSEV Board.
The Pres. recalled that a financial status is needed in order to be able to check that the Association is
not profitable and to discuss/agree about the best use of the AGSEV money (several ideas
suggested, incl. sponsoring students’ networking or an innovation challenge)
Pending Action => Setting a working group on:
b) service providers, (accounting + support the RUNTS management): need previous point a) to
be closed;
c) change of Bank account: not urgent;
d) Choice for going (or not) to RUNTS: to be discussed and agreed in July, pending on Italy
decision to finally execute the EU Directive on VAT;
Treasurer
and All
2 COTSEV interface
Updates on a date for a joint meeting between the Boards and next steps.
The Pres. will ask for the joint meeting between the two Boards (not done yet) in order to discuss
if/how AGSEV can continue as Socio Sovventore.
Pres. and
All
3 Extra-curriculum activities
Updates on organization for next year, insurances, medical certificates
Overhead of 25€/month will be asked for covering the additional costs (insurance, accountancy eg),
as agreed in a previous Board meeting.
Two coordinators from the teachers will support the management/supervision of the activities.
The Vice-Pres. P.Schaaff is now collecting all needed documentation and templates in a shared
folder.
The program table as well as survey will be sent to the parents.
The Board agreed to keep the max. limit of 10 pupils for courses involving Nursery children, leaving
the possibility to waive it for courses involving Secondary students.
Vice-Pres
and All
4 Other points; updates on
a) spurious AMOK alarms at the School: debriefing from last S&S committee
The School management acknowledged the need to continue/reinforce the training of the teachers.
They recalled the parents that the pupils should follow the instructions of the teachers in any case. A
psychological support has been already given to some pupils particularly affected.
b) Bac event: update (incl. insurance for Bac party)
The BAC committee is organizing the event (incl. photographer, security, DJ, music rights);
Three packages (aperitivo only = 45€; aperitivo + dinner = 85€; full package incl.disco = 130€)
are proposed.
Following a vote (4 in favour , 4 against, all others abstain), no decision taken by the Board on
AGSEV subsidising a RC insurance for the BAC committee.
c) antiracism chart (A.Micklem) => to be discussed in next Board
d) class photos for next year: without the class compositions received from the School well
ahead, AGSEV is not able to match and cross-check the consents collected, and therefore to
organize the class photo sessions. G.Ferrari will send an email in this sense to the School.
e) school calendar: the pupils’ works have been selected today
f) WG Italian L2: the AGSEV had no availability to organize the survey before end of the year
=> will be organized beginning of next scholar year.
g) Info on School trips procurement (P.Verbanova) – in the absence of P.Verbanova, L.Van Wijk
informed the review of the offers is on-going (comments exchanged with BXL)
h) Short presentation about WhatsApp and ClassList (C.Martinez)
i) Prepaid SIM card (C.Martinez) – linked to previous agenda point 4h) => the Board agreed to
purchase the basic SIM card for enabling a WhatsApp account
j) Business non-profit Gmail account (C.Martinez) – linked to agenda point 1d)
C.Martinez will firstly try with the registration number of the Association
